[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Opensity Solutions is dedicated to providing modernized technology platforms and support to empower clients. They are seeking an Administrative Assistant to manage administrative tasks, coordinate schedules, and facilitate communication within the Workplace Team.

Responsibilities

• Check requests
• Miscellaneous projects related to administrative support, engaging Document Processing where needed
• Enter, draft, edit time in Intapp software (cut & paste and handwritten)
• Run matter reports from NetDocs
• Logistical Operations Support including:
• Triage and input of IT Tech Support requests
• Submit requests for IT hardware
• Work with mailroom to support mailings, FedEx, UPS and courier shipments
• Conference room reservations
• Work with Travel Desk for travel assistance
• Book meeting facilities
• Arrange car service
• Assist other teams with projects and special requests, prioritizing to meet deadlines
• Other duties as assigned
• Undertakes work of a confidential nature
• Remain current in technical skills by taking offered on-line courses and attending organized meetings and trainings, as appropriate
• Understand and adhere to best practices
• Develop strong working knowledge of (BigHand, ServiceNow, Intapp, etc.)
• Attends Firm and Opensity team meetings as requested

Skills

• Up to one year experience performing basic office and clerical duties
• Must have basic knowledge of Microsoft Office
• Professional demeanor and a strong work ethic
• Exceptional interpersonal skills
• A self-starter who demonstrates an ability to take ownership and also works effectively as part of a team
• Strong communication skills, both written and verbal
• Law firm or professional service organization experience preferred

Benefits

• May be eligible for an annual bonus

Company Overview