[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon and Walmart brands unlock a scalable and cost-effective marketing channel. They are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations, monitor correspondence, and assist with compliance and internal people operations.

Responsibilities

• Monitoring our virtual mailbox and routing/handling correspondence
• Helping track and maintain state compliance requirements across multiple jurisdictions
• Coordinating new hire merchandise/swag shipping requests
• Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.)
• Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands

Skills

• Highly organized and proactive — you notice the small stuff before it becomes a problem
• Communicate clearly and professionally in writing
• Can work independently without needing to be micromanaged
• Are comfortable juggling recurring tasks and one-off requests across multiple tools
• Treat sensitive/HR-adjacent information with discretion
• Monitoring our virtual mailbox and routing/handling correspondence
• Helping track and maintain state compliance requirements across multiple jurisdictions
• Coordinating new hire merchandise/swag shipping requests
• Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.)
• Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands
• Prior experience as an administrative assistant, virtual assistant, or operations support
• Familiarity with state business compliance (registered agent services, annual reports, etc.)
• Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms
• Background supporting small or remote-first teams

Company Overview