Secretary (Reg FT)

Community College of Allegheny County is seeking a Secretary for their South Campus. The role involves performing a variety of general secretarial duties including preparing correspondence, screening calls, maintaining files, and providing quality customer service to both internal and external customers.

Responsibilities

• Provides quality customer service to both internal and external customers
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials
• Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests
• Maintains files (electronic/paper), records, logs and reports
• Reviews documents for accuracy and completeness and editing as necessary
• Performs various scheduling activities
• Maintains and orders supplies
• Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed
• Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events
• Assists with training temporary others; may assign the work of temporary part-time and work-study student employees
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives
• Performs other clerical duties related to specific/unique needs of the department
• Performs other related duties as required or assigned

Skills

• High school diploma or GED plus one year of relevant experience gained from working in an office environment
• Should be able to tactfully and courteously answer questions and provide information
• Knowledge as related to the specific needs of the department to perform responsibilities
• Ability to travel to perform work duties at any campus or center location within the CCAC system
• Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent
• Should possess good organizational, customer service, communication, interpersonal and clerical skills
• Detail oriented, ability to multi-task meet deadlines and be a team player
• Required to have regular and timely attendance
• Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption
• Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-te m disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

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