[Remote] Operations Coordinator (AI Workflow\/AI Architect)

Note: The job is a remote job and is open to candidates in USA. Outsource Access is a consulting company that helps scaling businesses streamline their operations. The Operations Coordinator will amplify leadership impact, design and optimize AI-enabled workflows, and manage project momentum to ensure seamless operational efficiency.

Responsibilities

• Act as a true force multiplier for embedded COOs across multiple client engagements, proactively owning administrative and operational priorities so leadership can operate at the highest level
• Design, document, and optimize robust SOPs and AI-enabled workflows, transforming ambiguous operational challenges into scalable, cost-effective digital ecosystems
• Maintain absolute visibility across concurrent workstreams by managing project management systems, tracking critical action items, and ensuring seamless follow-through from all stakeholders
• Seamlessly manage everything from hiring coordination and ATS management to executive calendar scheduling and client-facing presentations, keeping the entire business engine running smoothly

Skills

• You thrive in fast-paced, ambiguous environments
• You anticipate operational bottlenecks and solve them before they escalate
• You look at chaos and see an opportunity to build a process
• You have a knack for context-switching between multiple priorities without letting a single detail slip through the cracks
• You value high performance, extreme reliability, and trust above all else
• You take immense pride in the accuracy and follow-through of your work
• You are highly proficient with modern project management and CRM tools (like ClickUp, Monday.com, or Teamwork)
• You actively leverage advanced AI tools (such as ChatGPT, Claude, and Gamma) to optimize your daily output
• You have a dependable, high-speed internet connection
• You have a dedicated and quiet workspace
• You have the power setup required to remain fully connected and productive in a remote team environment

Benefits

• Comprehensive HMO coverage with a top provider
• Group Life Insurance benefit
• Paid leave credits
• All government-mandated benefits
• Performance Incentives
• Overtime Pay
• Night Differential
• 13th Month Pay

Company Overview