[Remote] Research Finance Coordinator

Note: The job is a remote job and is open to candidates in USA. American Oncology Network is dedicated to advancing cancer treatment through innovative clinical trials. The Research Finance Coordinator will support the financial operations of clinical research by managing budgets, invoicing, and financial reporting to ensure compliance and successful execution of research studies.

Responsibilities

• Set up and maintain budgets in the Clinical Trial Management System (CTMS) and ensure alignment with contract terms and payment schedules
• Review and track patient visit activity, study milestones, and billable events within the CTMS for accurate invoicing
• Reconcile clinical trial revenue and expenses to ensure appropriate allocation and accurate reporting
• Support the negotiation and review of clinical trial budgets to ensure fair market value and adequate cost recovery
• Generate and submit sponsor invoices in accordance with executed clinical trial agreements and payment terms
• Track sponsor payments and ensure timely receipt of funds; follow up on outstanding invoices
• Maintain detailed financial documentation to support all billing and payment activities
• Collaborate with the finance team to post payments, resolve discrepancies, and perform month-end reconciliation
• Prepare monthly or quarterly financial reports for clinical research leadership
• Ensure all trial-related financial activities comply with applicable regulations (FDA, OHRP, ICH-GCP) and institutional policies
• Support internal and external audits by maintaining complete and accurate financial records
• Work closely with clinical research leadership and clinical research coordinators to ensure financial accuracy and compliance
• Serve as the liaison between sponsors, contract research organizations (CROs), and the clinical research finance department
• Provide guidance to research staff on CTMS data entry related to billing, milestone tracking, and financial reconciliation
• Participate in process improvement initiatives to streamline clinical research financial workflows

Skills

• Bachelor's degree in Accounting, Finance, Business Administration, Health Administration, or a related field (required)
• Equivalent work experience in clinical research finance may be considered in lieu of degree
• 2–5 years of experience in clinical research finance
• Experience with Clinical Trial Management Systems (e.g., Clinical Conductor, OnCore, RealTime CTMS, or similar)
• Prior experience in sponsor invoicing, accounts receivable, and post-award grant or contract management

Benefits

• 30 hours/week schedule (no evenings, weekends or major holidays) giving you more time for what matters most!
• We offer a generous salary along with a comprehensive PTO package, 6 paid holidays, and 2 "Floater" holidays to enjoy.
• A benefits package to ensure you and your loved ones are covered.
• We support your personal and professional growth with tuition reimbursement programs.
• Secure your future with our 401K matching contributions.
• We care about your overall well-being, offering resources through AON's WellBeing program to promote a healthy work-life balance.

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