Proposal Coordinator (12 Month Term)

PayByPhone is a fast-growing company dedicated to simplifying everyday mobility through innovative technology solutions. They are seeking a Proposal Coordinator to support the bid process, ensuring timely and accurate submissions while contributing to the company's business development goals.

Responsibilities

• Support the Company’s bid process from identification to submission and pre-award negotiations
• Analyze bid requirements
• Comfortable learning and using software tools such as MS Office, SalesForce, and Responsive
• Write and edit documents for readability, consistency, and appropriate tone, describing company capabilities, sector knowledge, management approach, and/or past performance
• Provide support in putting together exceptional bids that clearly demonstrate product benefits, and accurately respond to all elements to meet or exceed the bid requirements within the stipulated time frames
• Track bid responses and evaluations of bid responses
• Obtain approvals by reviewing proposal with key providers and project managers
• Support developing effective processes, assets, and resources for successful bid submissions
• Participate in bid/no bid reviews with Bid Manager and the sales team. Conduct win/loss reviews
• Assist Bid Manager in updating Responsive Answer Library
• Work with Marketing to curate bespoke materials for bid responses
• Manage content on Commercial Team Confluence pages, as it relates to the bid process
• Commercial Team special projects as assigned by the Managing Director, NA

Skills

• 1-3 years' experience in administrative/coordination activities
• Experience in bid coordination related activities is an asset
• Post-secondary degree is an asset but not required
• Experience working in a fast-paced, rapidly changing environment
• Experience in gathering information for reports
• Able to gather information accurately and quickly from multiple sources
• Experience with daily high-volume of outbound calling and emailing activities
• Experience in similar software development environment would be highly regarded
• Experience working in Responsive is an asset
• Experience in generating Salesforce reports is an asset
• Proven ability to learn new software programs and able to learn quickly
• Intermediate in Excel and PowerPoint
• Advanced Google research skills
• Prior experience using Salesforce or other CRM

Benefits

• Vacation: All full-time employees start with 4 weeks of vacation per year.
• Work From Anywhere: Enjoy up to 3 weeks of work from anywhere per year, subject to business needs and manager approval.
• Personal Days: We provide 5 personal days annually, in addition to paid sick days, to support flexibility and work-life balance.
• Comprehensive medical & dental coverage: Available to all full-time employees.
• Employee Assistance Program (EAP): Access to confidential support services and resources for you and your family.
• Career Growth & Learning Support: Opportunities for professional development, continuous learning, and career progression.

Company Overview