Administrative Assistant II - Data Coordinating Center

Seattle Children's is a leading pediatric hospital dedicated to providing exceptional care and advancing research for children. They are seeking an Administrative Assistant II to coordinate and provide administrative support for clinical research activities within the Data Coordinating Center, ensuring successful project completion and effective communication within the team.

Responsibilities

• Work with study teams to ensure successful completion of clinical research activities
• Effectively manage and complete individual project tasks assigned within designated timelines and due dates
• Set up, schedule, and organize individual and research meetings, and take and distribute meeting minutes as requested
• Work independently to manage complex calendars, make travel arrangements and prepare reimbursement requests for team members
• Collaborate as a team member
• Introduce CPI methods to ensure consistency, provide coverage as needed, serve as a point of contact and triage issues as appropriate
• Duties include exceptional customer service to team members and visitors
• Typing, editing, and proofreading various documents
• Maintaining filing electronic and paper systems
• Scheduling meetings and arranging travel
• Scheduling study visits with research participants
• Entering and extracting data for reports to be reviewed or distributed
• Managing workload required to complete projects

Skills

• High school diploma or equivalent experience
• Minimum one (1) year of related experience in the areas of customer service and/or office management
• Knowledge of software applications, and advanced proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio), ability to quickly learn and utilize computer applications
• Excellent written and verbal communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Excellent customer service skills
• Excellent word processing and data entry skills
• Able to maintain confidentiality and use discretion
• Able to assess and adapt information to individual learning and communication styles
• Able to establish and maintain effective work relationships
• Able to work independently and as a member of a team
• Able to manage effectively prioritize tasks across multiple projects
• Able to effectively revise and maintain program web site
• Knowledge of patient confidentiality and human subjects protection guidelines
• Effective communication and interpersonal skills
• Healthcare/medical office experience

Benefits

• Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more.
• This is a hybrid/remote position, and the weekly schedule is flexible.

Company Overview

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