[Remote] Accounting Admin (Remote)

Note: The job is a remote job and is open to candidates in USA. Constructiv is seeking a detail-oriented and organized Accounting Admin to support the financial operations of their construction projects and company accounting functions. The role involves assisting the Finance Director and Accounting Manager with various accounting tasks including job costing, processing invoices, and preparing financial statements.

Responsibilities

• Support day-to-day accounting operations for construction projects and corporate finances
• Assist with accurate job costing and project financial records
• Assist with processing invoices, track project expenses, reconcile accounts payable and receivable, vendor and contractor payments
• Assist with processing monthly, quarterly and yearly sales tax, use tax and SOS filings
• Assist with bank accounts, credit cards, and general ledger account reconciliations
• Assist with preparing monthly financial statements, WIP (Work in Progress) reports, and cash flow reports
• Support year-end audits and work with external CPAs or tax professionals
• Maintain organized accounting and project documentation
• Verify 1099, W-9 and ACH Banking information
• Payroll support
• Complete vendor and client credit applications
• Other duties as assigned

Skills

• Associate's degree in Accounting, Finance, or related field
• 1+ years of accounting experience
• Experience with multi-project accounting environments
• Strong understanding of construction accounting principles and job costing
• Experience with accounting software such as Procore and QuickBooks
• Proficiency in Microsoft Excel and financial reporting
• Strong attention to detail, organization, and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent communication and problem-solving abilities
• Familiarity with prevailing wage and certified payroll requirements
• Understanding of construction contracts and change order processes
• Ability to analyze project profitability and financial trends
• Bachelor's degree in Accounting, Finance, or a related field
• Coursework or concentration in construction accounting or project management is a plus
• Procore Certification and QuickBooks Certification preferred
• 3+ years of accounting experience, with at least 2–3 years in construction or general contracting environments
• Experience supporting multiple concurrent construction projects with full-cycle accounting responsibilities
• Proven experience with job costing, WIP reporting, and project financial tracking
• Experience working with subcontractors, lien waivers, and compliance documentation
• Prior experience collaborating with project managers and operations teams
• Strong knowledge of construction accounting principles, including job costing, AIA billing, retainage, and percentage-of-completion accounting
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, financial modeling)
• Experience with construction management and accounting software (e.g., Procore, QuickBooks, or similar systems)
• Understanding of state and federal tax requirements related to construction (sales/use tax, 1099 reporting, etc.)
• Familiarity with prevailing wage laws and certified payroll processes
• Strong analytical skills with the ability to interpret financial data and identify trends impacting project profitability
• High level of accuracy, attention to detail, and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication skills with the ability to work cross-functionally with field teams and leadership
• Problem-solving mindset with the ability to identify issues and recommend solutions proactively

Benefits

• This role is eligible for variable compensation including short term and long-term incentives.

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