[Remote] Talent Coordinator

Note: The job is a remote job and is open to candidates in USA. The Kair Group is a boutique digital talent management and consulting agency that partners with creators in the beauty, fashion, and lifestyle sectors. They are seeking a highly organized Talent Coordinator to support the Talent Management team by assisting in talent onboarding, managing relationships, and ensuring smooth communication between stakeholders to foster successful brand partnerships.

Responsibilities

• Support execution of brand partnerships from signed contract through completion
• Manage timelines, deliverables, approvals, and posting schedules
• Coordinate communication between brands and talent
• Ensure all briefs, contracts, and campaign materials are received on time
• Track exclusivity clauses and category conflicts
• Confirm product shipment and delivery logistics
• Prepare talent for brand calls and recap key action items
• Ensure all deliverables are submitted on time
• Maintain accurate, up-to-date campaign trackers and internal systems
• Manage talent calendars (due dates, live dates, scheduling)
• Coordinate contract execution with legal
• Collect invoicing details and work with accounting to ensure timely payment
• Send proactive reminders to talent regarding upcoming deliverables
• Request performance metrics across Instagram, TikTok, and YouTube
• Assist in updating media kits with current analytics
• Compile post-campaign reports
• Research brands aligned with each creator’s niche
• Build outreach lists and assist with outbound pitching
• Track outreach and follow-ups
• Monitor competitor partnerships and identify new opportunities

Skills

• Strong Communication and Customer Service skills to manage relationships effectively with creators and brands
• Proficiency in Administrative Assistance to handle schedules, documentation, and other organizational tasks
• Experience or interest in Talent Management and Onboarding processes to support creators and brands in building partnerships
• Strong attention to detail and organizational skills
• Ability to work collaboratively in a remote environment and adapt to dynamic projects
• Knowledge of digital content creation and influencer marketing is a plus

Company Overview