Legal Administrative Assistant - Alternative Asset Opportunities (AAO) support team

Ropes & Gray is a preeminent global law firm seeking a motivated and detail-oriented Legal Administrative Assistant to join their Alternative Asset Opportunities (AAO) support team. In this role, you will work closely with attorneys, manage day-to-day operations, and ensure the team's organization and efficiency in a fast-paced legal environment.

Responsibilities

• Build strong working relationships with attorneys and team members across the organization
• Coordinate travel arrangements, including flights, hotels, and transportation
• Assist with preparing, formatting, and editing documents
• Help manage time entry and ensure accuracy in accordance with client guidelines
• Organize meetings and events, including scheduling and logistics
• Process invoices and expense reports
• Provide general administrative support (scanning, filing, document organization)
• Handle incoming and outgoing mail and packages
• Collaborate with colleagues on team projects and special initiatives
• Learn and use tools like Microsoft Word, Excel, PowerPoint, and Outlook in a professional setting
• Maintain confidentiality and handle sensitive information with care

Skills

• Motivated and detail-oriented
• Ability to build strong working relationships with attorneys and team members across the organization
• Experience coordinating travel arrangements, including flights, hotels, and transportation
• Experience assisting with preparing, formatting, and editing documents
• Ability to help manage time entry and ensure accuracy in accordance with client guidelines
• Experience organizing meetings and events, including scheduling and logistics
• Experience processing invoices and expense reports
• Ability to provide general administrative support (scanning, filing, document organization)
• Experience handling incoming and outgoing mail and packages
• Ability to collaborate with colleagues on team projects and special initiatives
• Willingness to learn and use tools like Microsoft Word, Excel, PowerPoint, and Outlook in a professional setting
• Ability to maintain confidentiality and handle sensitive information with care
• Willingness to learn directly from experienced legal professionals
• Ability to work in a dynamic and collaborative work environment
• Hands-on experience that builds valuable, transferable skills
• Clear opportunities for growth and development over time
• Hybrid on-site presence as an essential function of the role

Benefits

• Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members.
• The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture.
• This role is eligible for a discretionary bonus based on performance.
• This position requires hybrid on-site presence as an essential function of the role.

Company Overview

Company H1B Sponsorship