Administrative Specialist - Commonwealth Partnerships

UVA Health is seeking an Administrative Specialist to support Commonwealth Partnerships by providing comprehensive administrative and logistical support. The role involves coordinating travel, managing events, and ensuring smooth administrative operations within the Enrollment division.

Responsibilities

• Coordinate and manage travel logistics, including rental car and hotel reservations, for department staff
• Arrange event logistics such as space reservations, catering orders, technology needs, and vendor communications
• Schedule and manage group meetings and appointments, including room reservations and calendar coordination
• Coordinate the usage of the UVA Enrollment motorcoach bus, including managing communication and logistics planning with Parking & Transportation
• Maintain accurate records and documentation related to travel, event planning, and operational needs
• Serve as a liaison with internal campus partners and external vendors to support departmental activities
• Assist with procurement of goods and services, including placing orders and tracking deliveries
• Perform general administrative duties such as data entry and file maintenance
• Other duties as assigned in support of Commonwealth Partnerships and UVA Enrollment goals

Skills

• High School Diploma or equivalent required
• 1+ year of relevant experience required
• Associate's degree or higher preferred
• Two or more years of administrative or office support experience is preferred
• Previous work in a higher education or similarly complex environment is ideal
• Proficiency in Microsoft Office Suite and other relevant software tools
• Familiarity with travel booking systems and event management platforms is a plus

Benefits

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, with additional on-site presence as needed, after required in-person training and in accordance with UVA’s remote work guidelines.

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