Property Project Coordinator

Arriva Group is seeking a Property Project Coordinator to play an essential role in delivering improvements across their estate. The role involves coordinating property development, refurbishment, and maintenance projects while ensuring compliance with legal and regulatory standards.

Responsibilities

• Supporting the planning, scheduling, and coordination of property development, refurbishment, and maintenance projects
• Ensure all operational activities meet relevant legal, regulatory, and industry compliance standards
• Lead the procurement process for contracted services relating to essential compliance works (e.g., maintenance, statutory inspections, safety works)
• Maintain accurate and up‑to‑date compliance records, certifications, and audit trails for all contracted works
• Acting as the central communication hub between Project Managers, contractors, suppliers, and internal stakeholders
• Preparing and maintaining key project documentation, reports, trackers, and minutes
• Monitoring timelines, budgets, risks, and deliverables—and escalating when needed
• Coordinating site access, surveys, inspections, and compliance activity
• Assisting with procurement: tendering, obtaining quotes, and managing purchase orders
• Ensuring Health & Safety and regulatory compliance, including Asbestos Management and Water Risk Assessments
• Identifying opportunities to improve processes and streamline project workflows
• Providing support on wider commercial estate management tasks

Skills

• Experience in property, construction, FM, project coordination
• Experience in property compliance management is essential
• Strong organisation, administrative skills, and impeccable attention to detail
• Clear and confident communication skills
• The ability to juggle competing priorities and stay calm under pressure
• Proficiency with MS Office and, ideally, project management systems
• Confidence interpreting basic technical information, plans, or reports

Company Overview