Executive Assistant – Healthcare – Cosmet...

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<p><strong>Job Description:</strong></p> <p>We are seeking a highly organized, proactive Executive &amp; Personal Virtual Assistant to support a cosmetic dermatologist in Tampa, Florida. This role will combine both personal and professional administrative support, requiring excellent communication skills, attention to detail, and<br /> the ability to manage multiple priorities. The ideal candidate will streamline operations, handle administrative workflows, and serve as a reliable liaison for vendors, industry contacts, and project stakeholders—ensuring the smooth running of both clinic and personal tasks while the doctor is engaged with patients.</p> <p><strong>Key Responsibilities:</strong><br /> Manage and organize email correspondence and clinic workflows<br /> Assist with vendor communications and relationship building<br /> Coordinate meetings, industry events, and conference planning<br /> Track KPIs for the practice and maintain project documentation<br /> Liaise with pharmaceutical companies for clinical trial opportunities<br /> Support social media account management, including monitoring engagement and tracking analytics (content creation handled by external vendors)<br /> Maintain and organize a Notion database with relevant research articles, project notes, and resources<br /> Personal Support:<br /> Assist with relocation-related admin and paperwork<br /> Support travel and event planning<br /> Manage personal scheduling and task follow-up</p> <p><strong>Must-Have Qualifications:</strong><br /> Proven experience as an Executive Assistant, Personal Assistant, or similar role<br /> Strong organizational and multitasking skills<br /> Proficiency in Microsoft Office Suite and Notion<br /> Familiarity with AI tools such as ChatGPT for drafting correspondences and organizing information<br /> Ability to work independently and maintain confidentiality (NDA and cybersecurity policy in place)<br /> Excellent written and verbal communication skills in English<br /> Ability to work Eastern Time Zone hours</p> <p><strong>Nice-To-Have:</strong><br /> Healthcare or clinic administration experience<br /> Understanding of HIPAA compliance and data protection best practices</p> <p><strong>Work Schedule:</strong><br /> Full-Time (40 hrs/week) – Eastern Time Zone<br /> $900 &#8211; $1,100 a month</p> <p><strong>Why Join Assist World? </strong></p> <p>100% REMOTE<br /> $50 birthday bonus<br /> $200 testimonial bonus<br /> $300 tenure bonus every 6 months<br /> $500 entry monthly raffle<br /> NO TRACKER. NO PROBLEM!</p>